CODE OF CONDUCT
POLICY - CODE OF CONDUCT
Issued by: Board of Directors
Approved: December 4, 2024
Replaces: June 5, 2024
DEFINITIONS
person means an individual, body corporate, partnership, trust, or unincorporated organization.
member means an individual, body corporate, partnership, trust, or unincorporated organization that has been issued with a Class A or Class B membership as defined in the organization’s bylaws.
participant means an individual, body corporate, partnership, trust, or unincorporated organization that is engaging in any manner with any activity conducted by Event Safety Alliance Canada (ESAC). This includes but is not limited to engagement with the organization by way of employment, volunteer, or contractual relationship.
PURPOSE
This Code of Conduct is intended to establish and describe the ESAC’s standards of professional conduct and to establish clear and acceptable behaviour expectations for ESAC members and participants. It is not intended to restrict the rights of anyone but rather to ensure that all members, event attendees, employees, volunteers, contractors and other participants are treated with respect while working, enjoying ESAC programming, or participating in ESAC communication.
APPLICATION
Any person shall be considered to have provided their implied consent to be bound by this Code of Conduct when:
the person has purchased a membership, event registration, or any other forms of admission to an ESAC activity;
the person participates by way of posting, commenting, or engaging in any other way with the ESAC Forum on the organization’s website;
the person has agreed to enter into a contractual, employment, or volunteer relationship with ESAC; or
the person otherwise engages or seeks to engage in a direct manner with any activity of ESAC.
At a minimum, this Code of Conduct shall be made freely available to all persons in the engagements described above by way of an unrestricted posting on the ESAC website.
OBJECTIVES
The objective of this policy is to ensure a safe and inclusive environment that is free from discrimination, harassment, abuse, and violence for members, employees, volunteers, contractors, and all other participants. ESAC’s goal is an environment where everyone is treated with dignity and respect.
RESPECTFUL DISCOURSE
ESAC supports an environment of respectful discourse and acknowledges that disagreement or conflict is necessary to deepen our understanding, challenge our assumptions, and address complex issues related to health, safety, and well-being at live events. It is expected and understood that some people will find some expression uncomfortable, upsetting, unfair, or inaccurate, and our members and participants are not always required to avoid making people feel these ways as they express themselves. They are, however, required to express themselves in ways that are respectful, constructive, and considerate of others.
RESPONSIBILITIES OF MEMBERS AND PARTICIPANTS
Every member or participant is deemed to agree that:
the privileges and rights of members and participants are governed by the organization’s by-laws and policies; and
the conduct of each member and participant is subject to the organization’s by-laws, policies, and guidelines.
CONDUCT
All members and participants are expected to:
Proactively take actions towards prioritizing health, safety, and wellbeing in the live events industry.
Not do anything, or permit anything under their authority to be done, of which the probable and involuntary consequences would, in their professional judgment:
endanger human life or safety;
expose any valuable property to the risk of destruction or serious damage; or
needlessly pollute or damage the environment.
Conduct themselves in an ethical manner.
Uphold the dignity and reputation of the profession and that of the ESAC, its members, and directors.
Respect the rights of all other members, participants, and directors.
Be respectful of diverse thoughts and perspectives.
Engage in respectful discourse, focusing on the issues and ideas being discussed and not attacking persons or organizations.
Refrain from all forms of unlawful discrimination, harassment, and violence, including abusive conduct, threatening language, and violent behaviour.
Not maliciously or carelessly injure or attempt to injure the reputation of other persons or organizations, whether directly or indirectly or whether they are ESAC members or not.
Exercise professional skill and judgment to the best of their ability.
Provide a safe working environment.
Carry out their professional responsibilities with integrity, honesty, and diligence;
Present or supply products and services honestly without misrepresentation.
Provide fair and responsive service to customers before, during, and after all business transactions.
Avoid undertaking work that is beyond their capabilities.
Share knowledge, expertise, and skills to advance the industry while respecting the confidentiality and privacy rights of other individuals and organizations. .
Abide by all local, provincial, and national laws and regulations.
Create and execute contracts in good faith and in a lawful manner.
Respect all intellectual property rights, relevant laws, codes, and statutory regulations, and protect the public against fraud and unfair trade practices.
Support the development of industry standards and safe practices.
Actively seek to minimize their impact on the environment and strive to make positive social and environmental impacts.
Not disseminate publicly or to any third parties any information posted on pages of the website that are restricted to membership access. This includes, with specific emphasis, the personal information of any other member.
Abide by the rules of the ESAC Forum when posting, commenting, or engaging in any other manner with this area of the website.
Address operational concerns directly with staff and/or the Board of Directors as
Appropriate.Be an ambassador for ESAC. Support the ESAC by taking an active role in its activities and promoting the ESAC to the industry.
Unacceptable conduct may be deliberate or unintended. The test is whether a reasonable person knows or ought to know the recipient would consider such behaviour unwelcome or inappropriate.
The typical procedure where a violation is alleged will be for the Board of Directors to:
investigate the alleged violation;
assess the evidence of the investigation against the Code of Conduct;
determine if the evidence represents a violation of the Code of Conduct; and
determine any appropriate corrective actions and/or sanctions to be imposed.
The Board of Directors may, at their discretion, temporarily suspend the membership or participation of the alleged offending person at any point during the process described above.
Where a violation is found to have occurred prior to the offending person being bound by this Code of Conduct, the Board of Directors may prescribe corrective action as a condition of membership or participation.The Board of Directors of ESAC will review this policy once every three years, at a minimum, and will openly make this policy available. .