2025 CONFERENCE
October 19-24, 2025 | Toronto, Ontario
Why You Should Attend the Event Safety Alliance Canada Conference:
Because Safe Events Start with Smart Planning.
In today’s rapidly changing world, creating safe, secure, and seamless events isn’t optional—it’s essential. Whether you’re producing large-scale festivals, corporate events, sports competitions, theatre productions, or local community gatherings, the Event Safety Alliance Canada Conference is where industry professionals come together to learn, share, and lead.
What You’ll Gain:
- Expert Insights from safety leaders, live event professionals, and emergency response planners
- Real-World Case Studies on what worked (and what didn’t) in live event scenarios
- Opportunity to attend sessions and workshops with hands-on training in crowd management, severe weather planning, risk management, and more
- Networking Opportunities with peers, partners, and vendors in the live event industry
Whether you're in event production, venue operations, security, or logistics—this conference equips you with the tools to protect your people, your attendees, your brand, and your bottom line.
Don’t wait until something goes wrong to get it right. Join us at the Event Safety Alliance Canada Conference - where preparation meets innovation.
Who Should Attend:
- Event organizers
- Event production
- Venue operations
- Suppliers
- Security and medical providers
- Labour providers
- Logistics
- Colleges and universities
- Authorities having jurisdiction (law enforcement, fire safety, EMS, municipal emergency management, etc.)
- Anyone with a role in these areas of work
AGENDA |
SUNDAY, OCTOBER 19, 2025 |
7:00PM - 9:00PM | Pre-Registration & Evening Social at the Toronto Marriott City Centre Hotel
MONDAY, OCTOBER 20, 2025
9:00AM - 11:00AM | Venue Tours - TBC
12:00PM - 1:00PM | Registration & Networking
1:00PM - 5:00PM | Conference Sessions
5:00PM - 7:00PM | Welcome Reception @ Conference Venue - TIFF LightBox
TUESDAY, OCTOBER 21, 2025
8:30AM - 9:00AM | Networking
9:00AM - 12:30PM | Conference Sessions
12:30PM - 1:30PM | Lunch
1:30PM - 5:00PM | Conference Sessions
WEDNESDAY, OCTOBER 22, 2025
8:30AM - 9:00AM | Networking
9:00AM - 12:30PM | Conference Sessions
12:30PM - 1:30PM | Lunch
1:30PM - 5:00PM | Conference Sessions
THURSDAY, OCTOBER 23, 2025 FRIDAY, OCTOBER 24, 2025 |
Agenda and timing are subject to change. All times are displayed in local Toronto time (EDT).
2025 CONFERENCE HOST
 | Steve Fleck Steve Fleck is one of the leading Endurance Sports Race/Event Live Announcers & Commentators in North America for cycling, running, track & field, and triathlon races and events. It's a natural extension of life spent running, cycling, and racing triathlons since his mid-teens and wearing multiple hats in and around the Business of Endurance Sports in Sales, Business Development, Marketing, and Communications. He lives in Aurora, Ontario with his wife, Paolina. |
SESSIONS & SPEAKERS
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Scott Johnson Keynote - Safety is Leadership in its Truest Form | Annemarie Roe
Day 2 Keynote - The FIFA World Cup 2026 - Safety Planning for the World's Greatest Tournament | Peter Code
Programming and speakers are subject to change.
REGISTRATION
Registration includes beverages on each conference day plus boxed lunch on Tuesday and Wednesday.
Early Bird Member - 3 Day Conference Pass | $400.00 (ends September 5, 2025)
Member - 3 Day Conference Pass | $475.00
Partner Association Member - 3 Day Conference Pass | $525.00
Non-Member - 3 Day Conference Pass | $600.00
Evening Social Events and Workshop costs & fees are not included in any conference registration.
Taxes (HST) will be applied during checkout.
CONFERENCE VENUE
TIFF Lightbox
350 King Street West, Toronto, Ontario, M5V 3X5
Toronto Public Transit Regional Public Transit
Click for Map
CONFERENCE HOTEL
Toronto Marriott City Centre Hotel
One Blue Jays Way, Toronto, Ontario, M5V 1J4
Toronto Public Transit Regional Public Transit
Click for Map Map from Hotel to VenueLimited rooms are available as part of the conference block. The discount cut-off date is Sunday, September 28, 2025.
AIRLINE DISCOUNT
Air Canada is pleased to be the preferred airline for the ESAC 2025 Conference. Attendees can use the following promotion code to receive a discount on eligible fares. To book a flight with the promotion code, access Air Canada Website and enter the promotion code in the Promotion Code Box.
Promotion Code: AX6YAN71
Applicable Rules
- The booking must be made to one of the following airports: Toronto Pearson (YYZ) or Toronto Billy Bishop (YTZ).
- The travel period begins Sunday, October 12, 2025 and ends Friday, October 31, 2025.
- For North America travel, 5% applies on standard fares and 10% on flex fares & higher. For International travel, 10% applies on standard fares and higher.
For additional terms & conditions, please reach out to info@esacanada.ca
CONFERENCE PARTNERS
The ESAC believes that an investment in health and safety is a valuable one, and our generous partners feel the same. Our 2025 Conference Partners provide a vital role in promoting and educating health and safety for the arts, entertainment, and live event communities in Canada and help us deliver outstanding educational sessions to our attendees.
Interested in becoming a partner of the Event Safety Alliance Canada? CLICK HERE for more information.
ACCESSIBILITY
If you require any accommodations to participate in this conference, or in the event of an emergency evacuation at the venue, please indicate your requirements at the time of registration. Please email info@esacanada.ca if you have any questions about the accessibility of this conference or the venue.
EVENT FAQS
How can I contact the organizer with any questions?
If you have questions (dietary restrictions, accessibility etc.), please email info@esacanada.ca. Please submit dietary restrictions by Friday, September 26, 2025.
What are my transportation/parking options for getting to and from the event?
Transportation will be the responsibility of the attendee. There is parking at the Conference Venue and at nearby locations.
There are also public transit options available in the city and surrounding areas.
Is my registration fee transferable?
Yes, you may send an alternate to the conference. To make a change, please email info@esacanada.ca.
Is there accommodation nearby?
Click for MapOur hotel partner is the Toronto Marriott City Centre Hotel
What time does the Conference start and end?
Registration will begin at 12:00PM on Monday, October 20, 2025 and the last session will conclude by 5:00PM on Wednesday, October 22, 2025.
Pre Conference Workshops will be held on Sunday, October 19, 2025.
Post Conference Workshops will be held on Thursday, October 23, 2025 and Friday, October 24, 2025.